Senior Manager, Project Finance Unit, WWF-China

Senior Manager, Project Finance Unit, WWFChina Programme

 

 

Position: Senior Manager, ProjectFinance Unit, WWF-China

 

Location: WWF China ProgrammeOffice, Beijing

 

Reports to: Finance Director of WWFChina Programme Office

 

I. Major Functions:

·      SupportFinance Directoras and when required.

·      Takes lead to provide guidance to project finance team.

·      Project Finance andProject Management

·      Compliance and Capacitybuilding

 

II.   Major Duties andResponsibilities:

a. Project Finance Reporting & Project Management

-Guide, supervise andreview the project finance unit’s day to day work

-Oversee & maintainthe donors’ contracts and third parties’ contracts,

-Coordinateand ensure Quarterly submission of financial report to all donors within deadline,approved by Conservation Directors & Finance Director before the reportsending out.

-Develop the annually,quarterly and monthly project financial status reports and track list.

-Monitor and review budgetpreparation for proposal to Donors,

-Co-ordinate with GeneralAccounting unit to the monthly financial closing.

-Develop monthly CPOproject financial analysis reporting package, supervise project financialanalysis and review with all program directors.

-Holds periodicallyreviews with Finance Director by reviewing the current financial situationbased on work plans. Prepare further financial analysis if requested.

-Examinespaper flow and filing systems to ensure that they are adequate for the usersand can be easily accessed. Ensure the implementation of new filing systems ifrequired.

-Supervisesperiodic updating of CPO projects in WWF International Project Database.

b. Compliance

-       Ensure thepolicies and procedures are correctly implemented and adapted for localconditions, and to comply with regulations and donors requirements.

-       Tracking andmonitoring project transactions, including reviewing internal control andprocedures.

-       Assisting andadvising the program directors the risk management for third party contractualprocesses

-       Monitor monthly submission of financialreports fromfield offices to identify problems and solutions. Quarterly review field offices petty cash andbank reconciliation. When necessary, performs on-site visits toevaluate operations of the field offices. Writes an annual evaluation of eachfield office’s performance.

-       Analysis andreview the third party contracting and reporting process. When necessary,supervise and performs audit to third parties, and finalize third party auditreport.

c. Capacity Building

-       Trainingto the finance staff in the preparation and evaluationof monthly financial reports focusing on identifying incorrect entries and theappropriateness of expenditures.

-       Providesday-to-day training, systems back up, staff back up on Oracle systems as required.

-       Provide capacity building to all fieldfinance staff in light of field financial operations manual.

-       Proposed the capacity building to field finance staff focuses on the review of changes in accountingsoftware, administrative procedures, and problem solving.

-       Provide financial training to 3rd party when necessary.

 

d. Perform other tasks as assigned bythe finance director.

 

III. WORKING RELATIONS:

 

  1. Internal: Works closely with Finance Director, Programme Officer and various donors.  Some contacts with WWF Network, specifically WWF International Asia Pacific and Finance departments.
  2. External: Liaison with auditor for year-end audit and project audit.

 

IV.  Supervisory Responsibilities:  Projectfinance unit

 

V.   Minimum Qualifications:

 

1.    Knowledge: A degree in finance, accountingor business administration.

2.    Experience: Minimum 10 years experience in the field ofaccounting orproject financial management is essential. Goodinterpersonal skills as well as day-to-day contact with a diverse working groupare required. Demonstrated ability to establish and maintain clear lines ofcommunication within all levels of staff is necessary.

3.      Skills andAbilities: Prior working knowledge orexperience with Oracle Business Suite is a plus. Leadership and communication skills, coupled withdiplomacy, numeracy are essential. The successful candidate will not only bemeticulous and thorough, with a keen attention to detail, but will also be ableto recommend changes and provide solutions to benefit both the unit andorganization. Proven interpersonal and people-management skills, complementedby good written and spoken English, are a must. Strong financial skills, aswell as a well-organised approach to work are necessary.