Position: Administration Manager for Shanghai Hub/上海中心行政经理

Job Description
职位描述



Position  职务 :  Administration Manager for Shanghai Hub上海中心行政经理
Location 工作地点 :  Shanghai 上海
Reports to汇报给 :  Head of Shanghai Hub 上海中心主任
Grade 等级 :  Manager 经理


Functions职能:

To guarantee Shanghai Hub normal operation and support Shanghai Hub operation and administration work smoothly and cost-effectively, To assist head of Shanghai hub to improve processes and policies, manage administrative staff and play a role in long-term organizational planning

确保上海HUB的正常运营,并支持行政工作的顺利开展,并协助上海中心主任在区域上开展机构发展的等活动

Major Duties and Responsibilities 主要工作职责:

1) HUB Administration 办公室行政:
HUB facilities maintenance on daily basis, e.g. electric devices, furniture, heating, air conditioning, etc. Arrange purchase of HUB facilities and other accessories including HUB suppliers and handling issues monthly or as required if any;
办公设施的日常维护,如:电气设备、家具、暖气、空调等;购置办公设施及其配件,包括按月采购办公用品或按需采购。
Assist other team members of Shanghai HUB with logistic arrangements whenever activities and campaigns carried out by  Shanghai HUB; 
协助上海HUB同事开展特别活动的后勤工作
Ensure WWF Shanghai adheres to a Green Office Policy. Maintain our carbon tracking data to understand how we are progressing against carbon reduction targets. 
维护办公室及员工碳减排数据的记录和跟踪,确保WWF上海成为绿色办公室。
Perform other related duties as required by Head of Shanghai Hub
上海Hub领导交办的其他工作
2) Storeroom and File management 库房和文档管理:
In & out log keeping; goods are kept in good order; Book and Database keeping: insurance the clear book list, brochures  list labels in good order; 
保留物品进出库记录, 物品有序放置;书籍、宣传册子的归档、整理和保管。
3) Maintain WWF-Shanghai Hub fixed assets,including vehicle management:维护上海办公室的固定资产,包括车辆的管理。
Maintain WWF China fixed assets including the register and keeping records of Shanghai Hub vehicles, such as daily vehicle usage and services record, regular maintenance and check-up .etc,vehicle document keeping, such as Vehicle annual insurance documents, vehicle annual check-up documents .etc.
登记并管理好上海办公室的固定资产,包括车辆信息的记录,包括:行车里程记录,定期保养、维修情况、完备的保险、车年审年检。
4) Safety management 安全维护:
Arrange Office property insurance; Ensure Office property safety, such as ensure against fire and theft.
为办公室财产投保,保证办公室财产安全,比如防火防盗。
5)Partnership maintain 合作伙伴关系维护
Assisting head of Shanghai hub to maintaining and development partnership and network with local partners,such Forest Bureau, Environmental Protection Bureau,CELAP, Tongji University,Shanghai Natural History Museum etc .
协助上海中心主任维持和发展在当地的主要合作伙伴关系,如林业局、环保局、浦东干部学院、同济大学、上海自然博物馆等。


Qualifications:

1. Minimum of 8 years’ work experience in responsible positions relevant to this position;

至少八年相关岗位的工作经验;
2. A good geographical knowledge of the region;
熟悉本区域的地理情况;
3. Good knowledge of Word and Excel is necessary;
熟悉Word和Excel的使用;
4. Good and experienced coordination,communication and presentation skills; 
较强的沟通、协调能力;
5. Fluent speaking and writing in English and Mandarin Chinese.
具有良好的中英文口语表达和书写能力
6. Ability for teamwork and partnership development.
团队和合作伙伴建设的能力
7. Driver license is preferable;
有驾照者优先

Contact information联系方式:

1. Candidates should send a cover letter, CV in English and Chinese to SHHR@wwfchina.org.

2. Please indicate the applying position in title, salary expectation in Email and send them in attachment.